“Could you price this for us?”
A simple enough question. Whoever asked you probably thinks it won’t take too long. And it probably won’t, but it will eat into the time you set to complete those other tenders you’re working on. Not to mention distracting and pulling your attention away from what you were just doing.
It feels like the second you sit down to finish one tender another comes in. Your focus is shattered and you’re working on one project thinking about the next one.
Even if you’re a small team with big ambitions to grow you can quickly become swamped with all the tenders and business administration that goes along with it.
There are ways to avoid the overwhelm of it all and get your head straight so you can leave room to take on the projects you want and grow your business without burning out.
1. Set Up a Live Document
Create a live document to track all incoming tenders and their due dates. Record details about the contractor, architect, client, or PQS. This keeps everything in one place and easy to manage.
2. Consider Project Locations
Look at where the projects are located. Are they close to another project you’re currently handling? Or is it taking you out of your way completely? The time it takes to get to and from site should be part of the decision making proces. Well thought out logistics help you manage your time and resources better.
3. Decide on Your Priorities
Decide which tenders you want and which ones you don’t. If it’s a project you really want, price it competitively. If it’s one you’re less interested in, price it high. This strategy helps you focus on what matters most.
4. Submit Professional Tenders on Time
Ensure every tender you submit needs to be professional and submitted on time. They set those deadlines for a reason remember. Sticking to the timeline shows your reliability and gives you a better chance of winning the job.
5. Don’t Forget to Follow Up
Just because you’ve submitted your tender, doesn’t mean you can go silent. Make sure to follow up to see how your tender compared to your competitors. You never know what you might learn, every piece of feedback will help you with the next tender.
6. Consider Hiring Help
If the workload is still too much, consider outsourcing your tender bids. At Carroll Estimating, we value every tender we bid for on your behalf. You’ll be known as a construction business that runs a well-oiled tendering process. In turn, you will be pricing more jobs than ever before.
Conclusion
Managing multiple tenders doesn’t have to be overwhelming. Keeping your paperwork organised, timelines in check and knowing when to look for external support will make sure you don’t miss out on the jobs you really want.
If you need a hand with all the tenders landing on your desk, contact us today at Carroll Estimating to find out how we can help you grow your business and make more money with a seamless process from tender bid to final account.